Surviving Wedding Season: Essential Admin Tasks for Wedding Business Owners

As we dive headfirst into the chaos of wedding season, the to-do list seems never-ending. Between client meetings, event prep, and ensuring each wedding runs smoothly, admin tasks can quickly slip to the bottom of the pile. But staying on top of the little things now will save you a world of stress later. Here are a few quick and easy tasks that will help keep you organised and in control over the busy months ahead:

Oobaloos Photography

Check Your Insurance – Many venues require up-to-date insurance documents before you can work on-site. Make sure yours is current and easily accessible, so you’re not scrambling for paperwork at the last minute.

Schedule Weekly Tax Time – Set aside just one hour a week to go through invoices, receipts, and expenses. Your future self will thank you when January rolls around, and you’re not faced with a mountain of unorganised paperwork!

Book Coffee Catch-Ups with Suppliers – Networking isn’t just about business—it’s about support, too! Take time to meet up with fellow wedding suppliers, swap tips, and share experiences. A quick coffee break can do wonders for your motivation and mindset.

Check In with Your Couples – Wedding details can change, sometimes without much notice. Reach out to your couples to confirm key details—especially the date, timings, and any last-minute adjustments—to avoid any unexpected surprises.

Amanda Forman Photography

Wedding season is demanding, but with a little planning, you can stay on top of the admin while delivering an unforgettable service to your couples. If it all feels overwhelming, I can help. Get in touch today to find out how I can support you as your virtual assistant over the summer months, keeping you organised and stress-free!